The central dormitory allocation system
at AGH University Student Campus

Accommodation rules of other Universities Students in the academic year 2023/2024

1. Places in AGH dormitories of other Universities students are allocated by the home University through the central dorm placement system (CRM).

2. An employee may grant a place in a dormitory only for a student, who has register in the central dorm placement system (CRM), which can be found at the following address: https://akademik.agh.edu.pl/en.

3. Accommodation in a dormitory will be possible only after submitting through the CRM system a declaration requesting place allocation. The deadline for making the declaration is given in the decision to allocate a place sent by email.

4. Details regarding dorm assignment will be available in the system after 16th September 2023.

5. Reservations of places made by students in accordance with ‘Rules of Place Reservation of other Universities in AGH Student Dormitories in the Academic Year 2023/2024 will be valid until 12.00 midday on 2nd October 2023 (i.e. the moment when the system is blocked) provided that student received a place in a dormitory until 20th September 2023.

6. The checking-in procedure will be possible after prior notification in the central dorm placement system the day and predicted time of checking-in. The obligation to notify a specific date of accommodation results from the desire to limit the number of people waiting for accommodation, and thus enable comfortable accommodation. Current residents do not declare it.

7. Checking-in procedure for students will be taking place on the following days:

   • 25.09 (Monday) – 9:00 – 17:00
   • 26.09 (Tuesday) – 8:00 – 16:00
   • 27.09 (Wednesday) – 9:00 – 17:00
   • 28.09 (Thursday) – 8:00 – 17:00
   • 29.09 (Friday) – 8:00 – 16:00
   • 30.09 (Saturday) –  break in checking-in procedure
   • 1.10 (Sunday) – 12:00 – 19:00
   • 2.10 (Monday) – 8:00 – 12:00

   In justified cases checking-in procedure may be possible in times other than the ones specified above.

8. On October 2nd (Monday) at 12.00 midday the system of room allocation will be blocked (room allocations of students who did not check in will no longer be valid). Students who have declared earlier in the CRM their wish to check in at a later date will not lose their allocated place. The checking-in procedure will be resumed on October 3rd (Tuesday) at 12 a.m.

9. Online application forms requesting a place in the system of free sale can be submitted through CRM from 15th September 2023.
   Application forms submitted:

   • until 1st October – will be considered no later than on October 2nd (i.e. the day when the system is blocked)
   • after 1st October – will be considered throughout the whole academic year, subject to availability of places in dormitories.

10. Checking-in for students who receive their places in 'free sale' system will take place according to the schedule sent by email in the decision of place allocation.
    As for people who get allocated a place on 2nd October, they will be able to complete their check-in procedure on the following days:

    • 3rd October (Tuesday) 12:00 – 17:00
    • starting from 4th October (Wednesday) – in working days 8:00 – 15:00

    Student who receives a place in 'free sale' system will be allocated a place chosen only from still remaining available places in dormitories.

11. Checking into the allocated dormitory has to be done in person, students will be requested to produce a student ID card (does not apply to first-year students), ID card or passport and a photo (3.5 x 4.5 cm) for issuing Dormitory Resident’s ID. In justified cases, the Administration of Campus AGH reserves the right to decline the checking-in procedure.

12. The special needs of people with disabilities in terms of holiday accommodation are given priority. The needs may concern, inter alia, accommodation in a specific dorm (for example, other than that mentioned in point 7) or a specific room. The needs are verified by the Office for Persons with Disabilities in consultation with the Department of Student Dormitories of the Campus. Detailed information for people with disabilities on student dormitories is available on the website AGH Office for Disabled People Biura ds. Osób Niepełnosprawnych AGH.

    Note: The Administration of AGH Student Campus reserves the right to introduce any necessary changes in the above rules and regulations. Should any such changes occur, they shall be immediately displayed on website https://akademik.agh.edu.pl/en.