AGH Kraków Miasteczko Studenckie AGH

The central dormitory allocation system
at AGH University Student Campus

Dear AGH Students, Residents of AGH Student Campus,

Following the decision of the Organizers of the European Games Kraków – Małopolska 2023, a large section of AGH University Campus has been delineated to become the site of Athletes’ Village. During the event athletes and members of their teams will find their accommodation here.

The European Games will be held from 21st June till 2nd July, but the Athletes’ Village will be in the process of organization from the very beginning of June, and its closure is planned for 5th July 2023.

Unavoidably, the presence of over 3 thousand Games participants in June and July will mean a number of inconveniences for the Residents of Student Campus. The timing of the European Games obliged the University authorities to introduce some changes to the timetable of the academic year, and consequently classes and lectures in class will be conducted till 4th June, which will be followed by a week-long break to prepare student dormitories for European Games participants.

Detailed information regarding the organisation of the academic year can be found here: https://www.agh.edu.pl/studenci/harmonogram-roku-akademickiego/

AGH students staying at AGH Student Campus must vacate their rooms by 7th June at the latest, with the exception of those students who have been granted permission to stay in their current dormitory (provided it is one of the five designated dormitories) for the duration of the European Games. Students of other universities as well as all other people not having the status of AGH student must check out from AGH Campus no later than by 31st May.

During the period when the AGH Student Campus functions as the Athletes’ Village, the following 5 dormitories have been designated to remain available to AGH students:
• DS3 Akropol
• DS7 Zaścianek
• DS8 Stokrotka
• DS14 Kapitol
• DS Alfa

Most places offered to AGH students are in basic standard (double rooms and 3-person rooms, with bunk beds, organized into 10-person units with shared bathroom facilities). Due to the limited availability of places in relation to the overall number of AGH students currently accommodated in dormitories, it is not possible to request single-occupancy in a dormitory room.

As the area of Athletes’ Village will be sealed off (including the whole length of ul. Rostafińskiego and ul. Budryka as well as part of ul. Tokarskiego from AGH Swimming Pool and the new Sports Hall), the only parking places available to the residents of the designated five dormitories will be the ones in the area of DS3 Akropol, DS18 Odyseja and DS19 Apollo.

Additionally, the Organizers of the European Games wish to inform about some restrictions in through traffic in the area surrounding the AGH Campus (among others closing the section of ul. Reymonta from the intersection with ul. Miechowska to ul. Piastowska, rendering all existing parking spaces unavailable in this area).

The area of Athletes’ Village will include, among others, student clubs, shops, service points and restaurants which are located in the dormitories accommodating Games participants, and will remain out-of-bounds to other people.
In view of the 2023 European Games special procedures for AGH students have been prepared to optimize functioning of the Student Campus in this period.

  1. For the period of the European Games and immediately before their commencement (8th June – 5th July 2023) only AGH students accommodated at the AGH Student Campus will be able to apply for accommodation in one of the five designated dormitories.

  2. Electronic application forms “Igrzyska Europejskie 2023 – zakwaterowanie w MS” (European Games – accommodation at AGH Campus) will be available from 21st February till 1st March 2023 at the following website address: https://akademik.agh.edu.pl/

  3. All AGH students – residents of AGH Campus, must fill in an application form requesting to be allocated a place in a dormitory during the Eurpean Games or indicate no such request, and by doing so take advantage of a discount in the accommodation fee.

  4. Priority in allocating places will be given to AGH students who are not Polish citizens, handicapped students as well as final-year students. More detailed criteria of considering applications will be announced after the deadline for submitting electronic applications has passed and all applications have been analysed.

  5. Decisions regarding the submitted applications will be sent by electronic mail to the email address indicated in the system between 15th and 19th March 2023. The applications will be analysed and considered by members of a special commission set up by the Vice-Rector for Student Affairs with the representatives of URSS AGH (AGH Student Government Council)

  6. AGH students who have been allocated a place in a dormitory for the duration of the European Games and who are interested in obtaining a place for their spouse or child need to contact Dział Domów Studenckich (Department of Dormitories) by 31st March 2023 by sending an email to the following address: dds@ms.agh.edu.pl

  7. Students who do not wish to apply for a place in a dormitory for the duration of the European Games must also indicate this fact between 21st February and 1st March in the central system of place allocation in the tab ‘Applications’.

  8. AGH students who indicate in their application submitted in the due time that they do not request a place in a dormitory for the duration of the European Games will be able to take advantage of a special discount in their accommodation fee and will also be offered free accommodation during the examination session from 6th July till 16th July. The discount in accommodation fee for May will be up to 300 PLN. The accommodation offered to students during the examination session will be in categories designated as comfort or comfort+.

  9. Failure to indicate in due time the wish not to apply for a place in a dormitory will result in not being able to take advantage of all the benefits specified in Point 8.

  10. Students who apply for accommodation in a dormitory during the European Games must indicate the exact period they are interested in and the main reason behind applying for the accommodation in this period.

  11. Students who have applied for a place in a dormitory but who have not been allocated such place will not be able to take advantage of all the benefits specified in Point 8 above.

  12. Students who have been allocated a place in a dormotory for the duration of the European Games will still be able to resign this place by indicating this fact in the information system until 31st May 2023.

  13. Electronic application form „Igrzyska Europejskie 2023 – zakwaterowanie w MS” (European Games 2023 – accommodation at the AGH Campus) as well as indication of non-applying for a place in a dormitory for the duration of the Games will only be available to those AGH Campus residents who:
    a. hold the AGH student status
    b. are not on the disciplinary list
    c. have not contravened the Rules and Regulations of AGH Student Campus Residents or the information given in e-declaration
    d. do not have any overdue payments regarding their accommodation fees

  14. Accommodation at AGH Student Campus during the European Games will only be possible for those AGH students who have been allocated a place for this period and who still hold the status of AGH student at the moment of checking-in (June 2023). The loss of such status by the person who has already been allocated a place in a dormitory will result in the annulment of the previously granted allocation.

  15. During the European Games it will be possible to find the accommodation with residents accommodated in student dormitories.

Information regarding accommodation during the summer examination session and holidays.

  1. AGH students wishing to apply for a place in a dormitory for the period of the summer examination session and holidays will be able to submit such application form at a later date, which will be announced in a separate information notice.
  2. Places in dormitories for AGH students for the period of the examination session are guaranteed.

The Administration of AGH Student Campus will endeavour to carry out all the necessary procedures with maximum efficiency and good will so as to minimize all possible inconveniences that you may encounter in June.

Vice-Rector for Student Affairs – Professor Rafał Dańko
Director of AGH UST Student Campus – mgr inż. Radosław Serwicki